Configuring Interface Mappings

For interfaces to move data from one application to another, they need a way to match data formats between the applications. With Staff Manager interface mapping, you can map certain Staff Manager data options to their third-party solutions. This creates a mapping table that tells an interface how to match data between solutions. The two interface mapping options are Cost Center Mapping and Job Code Mapping.

Cost Center Mapping Overview

If your organization has a Human Resource or a Time and Attendance Import interface, Cost Center Mapping lets you map Staff Manager profiles to cost centers (departments). You can also add, update, and verify cost center mappings.

The Cost Center Mapping page has three sections.

• Profiles: A list of application profiles, based on your security access.
• Cost Centers (Current Mapping): This list displays all cost center values entered into the application either through this page or through Staff Manager Administrator. If a Cost Center has already been mapped to a profile, the list displays the profile beside it in parentheses, such as 00001 (6N MedSurg). You can add new cost centers to the list by clicking Add Cost Center.
• Mapped Cost Centers: This section has two options.
  • Primary Cost Center: By default, Staff Manager uses the value of the Staff Manager Administrator Cost Center Number option as the primary cost center mapping. If that option is blank, you can manually map the primary mapping using the Cost Center Mapping page. Saving a new primary cost center mapping on the Cost Center Mapping page also updates the Cost Center Number option in Staff Manager Administrator.
  • Secondary Cost Center: You can use this option to map additional cost centers to the selected profile.

Job Code Mapping Overview

If your organization has a Human Resource or a Time and Attendance Import interface, Job Code Mapping lets you map Staff Manager profile skills to the job codes of third party applications. You can also add, update, and verify job code mappings.

The Job Code Mapping page has three sections.

• Job Codes (Facility): A list of all job codes, as defined in the Staff Manager Administrator Global Job Codes dialog box. Because Job Codes are facility-based, they must be mapped separately for each facility. If a job code is defined for more than one facility, the list will show the code multiple times with each facility beside the code in parentheses. For example, if job code 00032 RN is defined for two facilities, the list will show it twice: 00032 RN (Facility 1) and 00032 RN (Facility 2).
• Available Skills: A list by facility of all defined unique profile skills presented in alphabetical order. You can select specific profiles from the menu or check the top level box to select all profiles within that skill group.
• Mapped Skills: This list displays the profile skills mapped to the highlighted Job Code. This is also where you can remove skill/job code mappings.

Configuring Cost Center Mappings

Be aware that you can only map one cost center to one profile, but you can map one profile to multiple cost centers.

Adding a Cost Center

You normally enter cost centers through the Staff Manager Administrator Edit Profile dialog Cost Center Number option; however, this dialog only allows for one cost center per profile. You can add additional cost centers on the Cost Center Mapping page.

1. From the Configure menu, select Interface Mappings > Cost Center Mapping. This opens the Cost Center Mapping page.
2. Select a profile from the Profiles list.
3. Under the Cost Centers (Current Mapping) box, click Add Cost Center. This opens the Add Cost Center window.
4. Enter the cost center number in the box. Cost center numbers must be unique. If the number is already in the application, you will receive a warning message: The Cost Center Number '[number]' already exists in the list.
5. Click Add. This closes the window and adds the new cost center number to the Cost Centers (Current Mapping) pane.
6. Click Save. This opens an alert with the message Are you sure you wish to save these changes?
7. Click OK.

Adding a Cost Center Mapping

1. From the Configure menu, select Interface Mappings > Cost Center Mapping. This opens the Cost Center Mapping page.
2. Select a profile from the Profiles list. The page refreshes to show available cost centers for the selected profile. Available cost centers are in dark blue. Cost centers already mapped to other profiles are in gray, with the profiles shown in parentheses beside them, such as 12345 (6N MedSurg).
3. Select a cost center from the Cost Centers (Current Mapping) box to select it.
4. Add the selected cost center as a primary or secondary cost center.
   1. To make the selected cost center the primary cost center, click Add beside the Primary Cost Center box in the Mapped Cost Centers section. If a Cost Center Number already exists in the Staff Manager Administrator Edit Profile dialog box, you must remove it before you can add a new Primary Cost Center.
   2. To make the selected cost center the secondary cost center, click Add beside the Secondary Cost Centers box in the Mapped Cost Centers section.
5. Click Add. This closes the window and adds the new cost center number to the Cost Centers (Current Mapping) box.
6. Click Save. This opens an alert with the message Are you sure you wish to save these changes?
7. Click OK.

Removing a Cost Center Mapping

1. From the Configure menu, select Interface Mappings > Cost Center Mapping. This opens the Cost Center Mapping page.
2. Select a profile from the Profiles list. The page refreshes to show the mapped cost centers for the selected profile.
3. Click the cost center in the Mapped Cost Centers section to select it.
4. Click the Remove button closest to the cost center.
   1. To remove the primary cost center, click Remove beside the Primary Cost Center box. This also removes the entry in the Cost Center Number option of the Staff Manager Administrator Edit Profile dialog box.
   2. To remove a secondary cost center, click Remove beside the Secondary Cost Centers box.
5. Click Save. This opens an alert with the message Are you sure you wish to save these changes?
6. Click OK.

Editing a Cost Center Mapping

If you need to change a profile cost center mapping, you must first delete the current mapping and then create the new one.

1. From the Configure menu, select Interface Mappings > Cost Center Mapping. This opens the Cost Center Mapping page.
2. Select the current profile in the Profiles list. This populates the other sections of the page with the data for that profile.
3. Remove the cost center in the Mapped Cost Center section.
4. Map the new profile to the cost center.
5. Click Save. This opens an alert with the message Are you sure you wish to save these changes?
6. Click OK.

Configuring Job Code Mappings

Adding a Job Code Mapping

1. From the Configure menu, select Interface Mappings > Job Code Mapping. This opens the Job Code Mapping page.
2. Select a job code in the Job Codes (Facility) list. If a job code is defined for more than one facility, the list includes the code multiple times with each facility displayed beside the code in parentheses. For example, if job code 00032 RN is defined to two facilities, the list displays it twice: 00032 RN (HMC) and 00032 RN (HMC-East).
3. Select an Available Skill. Skills are grouped by unique skill names for all profiles within a facility, with the profiles that have that defined skill beneath them. To map a job code to all the profiles under a skill, select the check box beside the skill name. To map a job code to one or more profiles, select the check boxes beside the desired profiles. You can use the plus and minus buttons to expand and contract the Available Skills list.
4. Click Add. This moves the selected profiles and skills from the Available Skills pane to the Mapped Skills pane.
5. Click Save. This opens an alert with the message Are you sure you wish to save these changes?
6. Click OK.

Removing a Job Code Mapping

1. From the Configure menu, select Interface Mappings > Job Code Mapping. This opens the Job Code Mapping page.
2. Select a job code in the Job Codes (Facility) list. If a job code is defined for more than one facility, the list will show the code multiple times with each facility beside the code in parentheses. The page refreshes to show the mapped skills for the selected job code.
3. Select a skill in the Mapped Skills box. Use the plus and minus buttons to expand and contract the Mapped Skills list.
4. Click Remove.
5. Click Save. This opens an alert with the message Are you sure you wish to save these changes?
6. Click OK.

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